Service Now

Flow overview

Jarvis has a built-in integration with Service Now for approval flow. If your organization is using Service Now for ITSM, you can configure the integration and perform your approval flow through your Service Now portal.

Prerequisites

In order to configure the ServiceNow integration, you will need to have the Jarvis Integration XML file. Please contact Jarvis Support to get this file.

1. Install the ServiceNow Jarvis Application

1. In Service Now, Go to -> Retrieved Update Sets
2. In the bottom, there is a link: Import Update Set from XML click it, and choose the file you received from Jarvis support.
3. Select the record and press on Preview Update Set and then commit

2. Create a service user for Jarvis

1. In Service Now, Create a dedicated user for Jarvis integration. This user does not need any special permissions in ServiceNow, just to be able to login to the system.
2. Take note of the username and password of this user, you will need this information in the next steps.

3. Approval Channel Configuration

1. In Jarvis:

   1. You will need a user in Toruqe that will be the approver for the approval channel. Note, currently only one approver can be assigned to each approval channel. The user can be one of your existing users, or a new one which can serve as a service user. This user does not have to be a real user in Jarvis, it is just a user for the purpose of this integration. This user needs to be a member of the space(s) where you want these approvals to be created. To create a new user you should invite the new user via email.
   2. Log in to the Jarvis UI as the approver user from step 1, and create an API token. See Generating a new Jarvis API Token . Take note of the generated Token.

2. In ServiceNow:

   1. Update Jarvis API token : Go to sys_properties.list and update Torque_Token with the value of the generated API token.
   2. Update Jarvis Base URL Go to Connection & Credential Aliases and click on <ProductName />
   3. Add a new connection by clicking the New button:

   

   4. In case you have a connection just edit the record with the correct URL:

   

3. In Jarvis:

   1. Navigate to Administration -> Approval Channels
   2. On the top right corner, click on Add Channel.
   3. Fill a name and description of your choice and click on the ServiceNow icon.
   4. Fill the following details:
      1. ServiceNow address URL - your base service now tenant URL. For example: https://mytenant.service-now.com/
      2. Username - The Jarvis dedicated ServiceNow user which you created in Step 2
      3. Password - The Jarvis dedicated ServiceNow password of the same user
      4. Approvers - the Jarvis approver user which you selected/created in step 3.1. It must be the same user to which the Jarvis token belongs.

4. In ServiceNow: Review Approval Flow template

   1. Go to Flow Designer -> Flows and select type in the searchbox for “Jarvis Request”.
   2. Select it and configure approvers under Ask for Approval action:

   

The approvers don't have to be Jarvis users.

5. In ServiceNow: View approval flow

   1. Go to Flow Designer -> Executions and select the relevant executed flow:

   

tip

You can create multiple approval channels for service now, each can have different approvers for different spaces. Repeat the configuration steps for each channel.